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Version 4.37

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Add-ons

Add-on Expiry

Especially when it comes to purchased, licensed assets, there is a duration of use . With the help of expiration periods, you can set the start and end of the use of assets directly at the asset.

Tip: We have compiled an informative overview about the Add-on Expiry.

Set start and expiration date on an asset

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To set a start date and/or expiration date, open the detail view of an asset. In the category “System” both information are stored.

Detail view: Start date is in the future
Detail view: Expiration date set (is in the past)

Detail view: Start date is in the future

Detail view: Expiration date set (is in the past)

Icons on the asset in the results list

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In order to quickly obtain the important information when a start or expiration date is set for an asset, this information is already visually highlighted in the results list.

Kennzeichnung der Ablauffristen am Asset
Kennzeichnung der Ablauffristen am Asset

Explanation:

(1) Expiration period is in the past

(2) Expiration period is set and the start date is in the future.

Examples:

Result overview: Display of expiration dates on the asset (icons)

Result overview: Display of expiration dates on the asset (icons)

Notification of expiring assets

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The user who uploaded the asset to Manja receives an email in good time when the asset is about to expire (“Please check: Rights of use are about to expire”).

This ensures that, if necessary, e.g. the purchase license from the provider of the asset can be renewed in time or the asset is removed from the pool of available assets (for download).

Handling expired assets

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Automation can be created for expired assets. This means, for example, that expired assets should be automatically moved to a specific category. Or that e.g. expired assets can no longer be downloaded. Depending on the use case, this automation is stored in the configuration file of the add-on.

For administrators

If an automation is desired, please contact us. We will be happy to set up the desired action for expired assets for you.