The display on the right side of the window shows the result list of the last search or the contents of the selected category. The following sections describe various actions, views, and possibilities for handling the result lists:
What options do I have when I have searched and filtered for files? The options in the results list are described and explained in this post.
In the results view, various icons can be displayed on the asset. These icons illustrate special statuses or provide references to stored information.
This includes, for example, comments that have been made on an asset (belongs to the Collaboration & Annotations add-on). Or expiration dates that have been set for the asset – such as the start date in the future or a past expiration date.
Or also, if e.g. the Release Projects add-on is installed, specific information about the status of the asset within a Release Project.
The following icons or flags can appear on an asset:
(1) Release projects (active and archived),
(2) File contains comments/annotations,
(3) Expiration dates (start in the future and expiration date expired).
(4) Own flags & status icons
More freedom for own flags & status icons (4)
for own flags & status icons there are possibilities to realize them by configuration & CSS,
especially styles (e.g. colors) can be selected based on the content of metadata fields.
If you do not want to work with individual files only, there are three ways to select several search results and to apply the respective action to the files of the entire selection.
Variant with mouse:
Left click on any place in the result list, keeping the mouse button pressed, and move the mouse pointer over the desired files. This will open up a frame and all files within the frame are selected.
Variant with keyboard:
Click on a file. Once it is highlighted, use the shift key on the keyboard and then highlight the next file. All the results between the first and last file selected are now highlighted and can be further edited.
Variant with mouse and keyboard:
To individually add or remove a file from the selection, click the file while holding down the Control key (Ctrl) on the keyboard.
This way you can highlight files individually or as desired, even if they are not shown immediately adjacent.
You can display the results in three different views. There are three options to do so in the display menu:
The tabular view
It shows the preview image, file number and (depending on user configuration) single-line metadata per result.
This option is ideal for viewing many preview images at once.
Display type: Table view
The Compact view
It shows only the preview images, without additional information.
This option is ideal for getting a quick overview of all files.
Display type: Compact view
The List view
The List View results are shown one below the other, each with preview image and various user-configured metadata (such as title, description, utilization rights, formats, etc.)
This option is ideal for immediately accessing the associated file information besides the preview.
You can sort your search results according to certain criteria. Click on the “sort” symbol in the menu. A selection menu opens up, where you can adjust your individual settings. The sorting sequence applies to the current and to all the following search queries.
Sorting options of files in the media overview page
In order to change the size of the preview images, pull the slider in the respective direction: to the left = smaller, to the right = larger. You can also click on the symbols to the left and right side of the slider. The result list is adjusted accordingly and the preview images are loaded in the selected size.
Set size of thumbnails/preview images of files via slider