Version 4.45

Assets can now be shared with internal and external users via a simple link:

• with and without preview,
• with and without password,
• with expiry date,
• via link,
• via email to selected recipients.

This expands the already existing possibilities:

• send as a lightbox,
• send as attachment,
• publish,
• internal link.

Enables extensive faceted searches based on the metadata of currently existing assets.

Search options can be configured so that the values ​​available for selection are not only derived from actually available asset data (as before). But new: the values ​​available for selection can also be restricted based on the selection of the values ​​of other search options.

Example:

Assumed,

• there are the metadata fields “Product Category” & “Variant”,
• and there are assets that are filled with corresponding values ​​in these metadata fields so that:
• “Product Category” contains the values ​​“Cola”, “Beer” and “Water”,
• and “Variant” contains the values: “zero”, “light”, “lager”, “strong”, “sparkling”, “still” and “regular”.

The “Variant” search option can now be configured so that

• after selecting “Product Category” = “Cola” in “Variant” only the values ​​“zero”, “light” and “regular” can be selected,
• after selecting “Product Category” = “Beer” in “Variant” only the values ​​“Lager” and “strong” can be selected,
• after selecting “Product Category” = “Water” in “Variant” only the values ​​“sparkling” and “still” can be selected.

This means: the list of values ​​available for selection in the “Variant” search option is created depending on the value selected in the “Product Category” search option in combination with the metadata values ​​present in the available assets.

Or: the list of values ​​available for selection in the “Variant” search option is created from the metadata values ​​of those assets that – after applying the filter to the value selected in the “Product Category” search option – match.

The Best:

After an initial configuration, actual value lists of search options are determined on-demand and fully automated – so, no editorial effort required!

We continued the redesign towards a more modern and responsive user interface. In particular, the following have been improved:

• Full-text search
• Color search
• Search options
• Representation of the category trees
• Information texts (toasts)

Deleting and moving files can be easily undone via the respective notification.

• Links can be selected visually (instead of entering numerical asset IDs),
• Links are listed with title and ID.

(PDF and Office documents)

Full support for PDF “Image Masks”, “Soft Masks” and “Shadings”.

• The order of category trees is now definable.
• Batch processing: Improved negative number and word boundary detection.
• Metadata definitions: the order of values ​​(in data entry and in search options) can be controlled via new “Sorting” option. Possible options are: “none”, “strings”, “natural”, “natural & real numbers” and “as in value list”.
• Download formats: Background color can (optionally) be specified as “Special color”: as an exact value in the color space of the respective output color format and profile.
• Download formats: Background color can (optionally) be specified with alpha value.
• Administration / User accounts and groups: Download user account list is now also available as XLSX and HTML (in addition to CSV) and has been expanded to include additional columns (acct_created, acct_modified, country, locale, timezone, sync-*).
• Administration / User accounts and groups: Number of active & inactive user accounts per group is displayed.
• Administration / Protocol: File sizes and time periods in the details are formatted appropriately.
• Changing the password of a user account resets the number of failed login attempts.
• Rules for restricting the visibility of users to each other (based on group memberships) have been expanded.
• Asset import: new option “title_always_from_filename” (in addition to the previous option “title_defaults_to_filename”).
• The height of multi-line text fields when entering metadata is automatically adjusted to the content.
• Table views: Sorting settings are saved in and restored from session.
• Optimized loading times in the Reports add-on.
• Manja template syntax extended with “el{if..”, “else {if..” und “else{if..”).
• New features for Manja templates: is_null, is_true, is_false.
• Standard publication templates allow multiple download formats to be specified (e.g. original, web & print).

• When moving multiple assets into a category, an incorrect (unnecessarily long and redundant) version comment was generated.
• It may not have been possible to create “forbid” permission rules.
• Downloading .ai files: When downloading, Mozilla Firefox changes the suffix of the file name to .pdf (although explicitly stated correctly in the content disposition; workaround: corresponding files are delivered with content type application/octet-stream instead of application/pdf).